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Entries in dropbox (6)


Online Storage & Sync Your Documents With Dropbox

I have always been a big user and advocate of Dropbox which allows you after installation to have 2GB free of storage on the Dropbox servers and if you refer another person then you get a bonus of 500MB for every person that installs Dropbox up to 16GB.

With Dropbox you have your files on your computer in your Dropbox folder and duplicated "in the cloud" on the Dropbox servers.

Change a file on your computer , in your Dropbox folder and it is changed and synced on the Dropbox servers.

You can install Dropbox on multiple computers and when you change a file on one it is changed on all your computers.

This " syncing " is done when the computers are connected to the internet.

The Dropbox folder can be stored anywhere on your computer but is normally placed in your My Documents folder.

Dropbox can be run on Windows , Apple , iPhones , iPads , Android 

On portable devices you install the app then you have access to your files that you have in your Dropboxfolder.

I like Dropbox for it's ease of use and it's syncing capabilities.

Go to the Dropbox Site : Click Here

There are other FREE online storage options:






When Is A Back Up , A Back Up ?

Firstly I try and keep everything I need to back up in an organised system of folders on my hard drive.

Solution 1

The " My Documents " folder should contain the bulk of what you need to back up.

  • All your documents , photos , movies , memories etc
  • A folder with your internet favourites saved in ( or you should just use Delicious and you would always have your internet favourites and across all browsers)
  • Instant Message Profiles ( Google search on how to do this )
  • Software you have purchased or downloaded with the activation keys 
  • Music ( you have purchased or downloaded )

Remember to back up your e mails and address book ( contacts ) if you do not use a web based e mail solution ( Google is ideal for this ) and if you think about it you should , makes it easier if the worst happens.

Think of your hard drive as like a filing cabinet and organise it accordingly , it will make it so much easier when it comes to backing up.

Solution 2

If however you want to do a quick backup of your folders and information , you can just backup your user account.

In Windows 7 go to Computer and open up your C drive 

Next open up users

Then copy everything in your named folder 

Finally what is a back up , a back up is 3 copies , one on your computer , one on a portable hard drive , flash drive , dvd , etc and one stored in " the cloud" by using Skydrive , Google Docs , Dropbox to give some examples.



Sync Files Across Multiple Computers / Multiple Platforms


I use 2 solutions for syncing files across multiple computers. 

Windows Live Mesh where if you have a Windows Live account you can sync 5GB of data between computers , Windows or Mac , yes it is a cross platform solution.

You sign into Windows Live ( you can sign up with your own email address)

Install the software on each computer, seperate installs for Windows or Mac designate the folders you want to share and sync.

I am also a big fan of Dropbox to keep files in sync across multiple computers.

Dropbox will sync your files online to a secure server as well as all the computers that have the Dropbox software and folder on them.

Dropbox also keeps copies of files so if you delete a file you can retrieve a copy.

Here is a link to a previous article I had written on Dropbox


Cloud Computing Explanation

Cloud computing

Back in the "good old days" ( I must be getting old ) you would buy your computer and your software take your computer home or to work , install all the software , look for the updates ( hopefully ) and get to work.

That was how it used to be.

Now the times are changing as we now have "the cloud." 

The cloud is where your software and files are stored on a server ( computer) not on your machine.

You then log onto the service to access the files and the software needed for these files & or application.

For example Gmail is my primary mail client and it resides on the web. That means that if I have a problem with my computer or it is stolen I will always access to my E Mail because it resides at Google.

All my documents are synced through Dropbox , so that whichever computer or device I use my documents are always there and in sync 

Cloud applications mean that you do not have to install these applications on your computer. This also means , no maintenance as updates are all done on line.

Lets gave a look at some other examples.

There are a myriad of applications appearing on the net so if you are online try taking advantage of the "cloud "


Dropbox - File and Folder Syncing and Backup Solution

Maximum PC has a great article on Dropbox the file and folder syncing and backup facility that offers a FREE 2GB account.

Remember when you put your files into your Dropbox on one computer they are instantly available on your other computers , even Mac and Linux.

When you are on the internet and save a file on Dropbox your changed file will automatically be changed on any computer you have Dropbox installed on.

There is a copy of your files to be found on the Dropbox servers as well , so you can log onto your files from any computer.

This link will take you to all the Dropbox features