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Entries in education (3)


Getting Email Under Control Part 1

Email is such a huge part of our lives you need to try and get it under control

The processing of email should be based on three distinct steps

  1. What does this email message mean to me?
  2. Do I need to action anything from this email message?
  3. What’s the best way to finish with this email and the action it contains? 

Working on your emails however consists of a few interrelated tasks with the problem lying in the amount of time and how often you do these tasks.

  1. Checking and or being notified of any new email
  2. Looking at your new messages for items needing attention
  3. Responding to the time critical action items
  4. Perform maintenance on your mailbox , via folders and rules 

Tomorrow getting emails under control


10 Steps To Follow For A Virus Free Computer

I have written before on how to prevent virus , malware , spyware infections on your computer.

Virus & Spyware Prevention 2010

Here in a condensed form ,are the 10 steps which if followed should prevent you from being infected.

  1. Update your operating system constantly and have Windows Update turned on

  2. Update your software 

  3. Don't open email attachments

  4. Turn off html email 

  5. Don't click links in emails

  6. Don't download files from places / sites unless you know they are safe

  7. Have a working firewall 

  8. Browse the internet with an up to date web browser

  9. Use a Web based email program

  10. Have an antivirus solution

If you require any explanation follow the link at the top of this post.


Avoid Spam Become Anti- Social



Ever had people drop in to your place , ring you etc when they were not invited and whom you did not really want to associate with in the first place.
Have you passed those people in the street and said something like " Oh we must catch up sometime "which really means " I hope to never see you".
Then suddenly these people appear on your doorstep or ring you.
The best thing you could have done is to avoid these people like the plague ,walk on the other side of the street if they approach or look at you and generally not acknowledge their presence but occasionally you weaken and say hello.
Call me antisocial if you wish but we all know those people.
This might sound harsh and you would be saying what has this to do with computers.
Well I was having coffee the other day and I was asked is their anything I can do to stop spam in my mailbox , I keep unsubscribing but they keep coming.
First things , never , ever unsubscribe to any spam like email.It is akin to saying hello to those people you want nothing to do with.
If you do ,you are sending a message back to " Uri  , Mike or Gupta " that you are there and actually exist.
Remember they get paid for spam and now you have said you are there the floodgates could open and are saying to the spammers keep them coming.
The same goes for faxes , don't unsubscribe to faxes either and if you don't read the fine print you can actually be charged for sending some faxes back.
If you are in a corporate environment or your mail application allows a "holiday reply ", you know the sort " I am unavailable for 2 weeks as I am away " then make sure it only goes to people in your address book as spam will be replied to again.
Finally if you are inundated and i have seen some horrors of inboxes with 60 -100 spam emails a day maybe it is time to switch ISPs , get a new e mail address or switch to G Mail , a web based mail solution.

A little bit of work can go along way to stop a whole lot of pain.